HOW TO APPLY ONLINE FOR FREE AND REDUCED PRICE SCHOOL MEALS
Online Application
Please use these instructions to help you fill out the online application for free or reduced price school meals. You only need to submit one application per household, even if your children attend more than one school in Carbon County School District #1. The application must be filled out completely to certify your children for free or reduced price school meals.
Please follow these instructions in order.
If at any time you are not sure what to do next, please contact Tami Ratcliffe, Food Service Director, 307-328-9271 or tratcliffe@crb1.net
If you have technical issues, please contact John Cox, SIS Administrator, 307-630-6675 or jcox@crb1.net
Step 1: Log in and Navigate to the Meal Benefits Application
Begin by logging in to your Infinite Campus Parent Portal at:
https://crb1wy.infinitecampus.org/campus/portal/parents/crb1.jsp
If you do not have an Infinite Campus Parent Portal account or are unable to remember your account information please contact John Cox at (307)630-6675
Next navigate to the Meal Benefits Application.
From the side navigation within Infinite Campus Parent Portal click on more.
Then click on Meal Benefits Application.
Step 2: Create an E-Signature PIN
The E-Signature PIN allows you to submit an electronic signature with the application which is treated the same legally as a signature made on the paper application.
To create an E-Signature PIN, click the Yes button. The Create your PIN editor will display.
To create a PIN, enter the PIN, Re-enter the PIN, enter your current Campus account Password and select the Submit button. Your PIN is now saved within Campus and available for use with any documents or forms which require a PIN for signature or verification. To change you PIN, go to the Account Management tool.
Step 3: Review the Letter to Household
The application signer must review the Letter to Household prior to beginning the application process. This letter contains important information and guidance about the online Meal Benefits Application.
After you review or print the letter for reference, click the Next button
Step 4: Review Application Instructions
The application signer must also review the Application Instructions prior to beginning the application process. These instructions can also be printed and contain important information about the application process and submission.
After you review or print the Application Instructions for reference, click the Next button.
Step 5: Review and Confirm Signer
Once both the Letter to Household and Application Instructions have been reviewed, the person completing the online application must confirm their identity as the application signer.
If the identity information is correct, select the Next button.
Step 6: Confirm Household Members
The application signer must confirm all people living within their household.
Mark the checkbox next to the name of each person within your household.
If a person is listed that should not be considered a household member, do not mark the checkbox next to their name. This does not remove them from the household within Campus, but does exclude them from the application.
If a household member does not appear in the list, you can manually add them. This often occurs when someone has just moved into the household or the person filling out the application does not have access to a specific family member within the Portal.
To add a household member click the Add Household Member button. Select whether the person is a Student or Non-Student and click the Save button. Enter information about the household member in all required fields and select the Save icon. (Required fields display with a red asterisk.)
Once all members have been marked, select the Next button.
Step 7: Indicate Meal Benefits
Once household members have been identified, the application signer is asked whether any household members receive SNAP, TANF or FDPIR benefits.
If household members do NOT receive benefits click No.
If household members do receive SNAP, TANF, or FDPIR benefits click Yes then enter the benefit case number, followed by SNAP for the Supplemental Nutrition Assistance Program, FDPIR for the Food Distribution Program on Indian Reservations, or TANF for Temporary Assistance for Needy Families. Select 'Next' to continue.
(If you participate in one of these programs and do not know your case number, contact: Carbon County Department of Family Services (DFS) at 307-328-0612)
Step 8: Confirm Child Household Members
Now that household members have been established, children in the household must be identified. Mark the checkbox next to the name of each child household member then click Next.
(If a household member is marked as a Child but does not have a current enrollment record in the district, a confirmation message displays after you click Next. On the confirmation message, you can correct any errors before continuing.)
Step 9: Indicate Foster Children
Once student household members have been identified, the application signer must indicate whether any of the student household members are foster children.
If a household member IS a foster child then click Yes. Mark the checkbox next to the name of each student household member that is a foster child, enter their Monthly Income and select the Next button.
If NO household members are a foster child click No.
Step 10. Indicate Migrant, Homeless, Runaway, and Head Start Children
Once Foster students are identified, the application signer must indicate whether any of the student household members are Migrant, Homeless, Runaway, or Head Start children.
If a household member IS a Migrant, Homeless, Runaway, or Head Start child click Yes. Select one of the following options from the Student Indicator dropdown (Homeless, Runaway, Head Start, Migrant) for the appropriate student(s) then click Next
If a household member is NOT a Migrant, Homeless, Runaway, or Head Start child click No
Step 11: Enter Household Gross Income
Now that household members have been identified, income must be entered for each member.
If your house hold has no income to report leave income blank and click Next. If income is not specified, you are certifying that you have no income to report. Your application will be processed as No Income and be approved for free benefits.
If you have income to report, indicate each household member's income by selecting the Add Income button and entering their income amount. Per USDA policy, income may only include whole dollar amounts. Mark the No Income checkbox for each household member that has no income. Once all household member income is entered, click Next.
Step 12: Review Household Information for Accuracy
Now that household members (and their benefits) have been identified, household information must be reviewed for accuracy.
The Total Income column lists the total amount of money each household member makes based on the frequency noted (i.e., monthly, yearly, etc). Frequencies listed in this column are automatically annualized across all members. The Total Household Income field indicates the total amount of income the household (all members included) earns per year. The Total Household Size indicates the total amount of members within the household.
Review all the information on the screen and if it is accurate, select the Next button. If this information is incorrect, select the Previous button to go back to the previous step and correct inaccurate information.
Step 13: Authorize Household Application
Now that all household information has been entered and confirmed as accurate, the household application must be authorized.
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The first step in the authorization process is to indicate whether you give your district permission to share your Medicaid or SCHIP information with Medicaid and SCHIP. Select the Yes or No radio buttons for each question. You may be asked whether you consent to the district sharing your child's name and meal eligibility with each benefit program. Select the Yes or No radio button for each question shown in the Sharing Information with Other Programs section. You must provide Social Security information. Enter the last four digits of your SSN or mark the "I do not have a SSN" box. You will be asked your child's racial and ethnic identities This section is optional and informational only. Responding to this section does not affect your children's eligibility for free or reduced price meals. If racial/ethnic background is not reported, a visual identification of the child's race and ethnicity will be made. Review the Authorization Statement. If you agree with this statement, believe all entered information is accurate and would like to complete the application process, select the Accept button. If you do not agree with the application and Authorization Statement, select the Decline button. If the Decline button is selected, a message will appear warning you the application process will be cancelled and all application information entered will be deleted.
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Step 14: Electronically Sign the Household Application
Once you have reviewed the application and agreed to the Authorization Statement, you must review the Terms of Use.
If you agree to the Terms of Use and would like to sign the document with you legally-binding E-Signature, Enter your E-Signature PIN and select Submit.
If you do not want to electronically sign the application, select the Do not use E-Signature button. This action will cancel the application due to the need for the application to have a legally-binding electronic signature in order to meet state and federal guidelines
If you forgot your PIN, click the Forgot you PIN button. You will be redirected to the Reset your PIN editor where you can reset your PIN.
Step 15: Review and Print Submission Notice
The application has now been submitted to the district for processing.
You may print and/or save the Confirmation Submission Notice and the Benefits Application Summary Report for your records. You may also access this information in your Inbox.
Your Inbox will contain a message indicating submission of the Meal Benefits Application. Select the link to review the Confirmation Submission Notice and the Application Summary Report. The FRAM Processor(s) will also receive an Inbox notice indicating your application was submitted.
After the FRAM Processor has processed the application, you will receive an Inbox message indicating the application was processed. If your district has enabled the Include Approval/Denial Letter FRAM Preference, you will receive an Inbox message containing a PDF copy of your Approval/Denial Letter which indicates whether the application was approved or denied.
Paper Application
Please use these instructions to help you fill out the application for free and reduced price school meals. You only need to submit one application per household, even if your children attend more than one school in Carbon County School District #1.
The application must be filled out completely to determine the eligibility of your child(ren) for free or reduced price school meals. Please follow these instructions in order! Each step of the instructions is the same as the steps on your application. If at any time you are not sure what to do next, please contact Tami Ratcliffe, Food Service Director (307)328-9271, tratcliffe@crb1.net
Click below to download
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You can also obtain a paper copy of the application at the front office of your child's school or at 615 Rodeo Street, Rawlins, WY 82301
PLEASE USE A PEN (NOT A PENCIL) WHEN FILLING OUT THE APPLICATION AND DO YOUR BEST TO PRINT CLEARLY.
STEP 1: LIST ALL HOUSEHOLD MEMBERS WHO ARE INFANTS, CHILDREN, AND STUDENTS UP TO AND INCLUDING GRADE 12
Tell us how many infants, children, and school students live in your household. They do NOT have to be related to you to be a part of your household.
Who should I list here? When filling out this section, please include ALL members in your household who are:
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Children age 18 or under AND are supported with the household’s income;
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In your care under a foster arrangement, or qualify as homeless, migrant, or runaway youth;
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Students attending Carbon County School District #1, regardless of age.
1A) List each child’s name. Print each child’s name. Use one line of the application for each child. When printing names, write one letter in each box. Stop if you run out of space. If there are more children present than lines on the application, attach a second piece of paper (or a second application if completing electronically) with all required information for the additional children. This also applies to adults in Step 3. “MI” is short for middle initial. Print the first letter of each child’s middle name in the box.
1B) Is the child a student at Carbon County School District #1? If “Yes,” write the grade level of the student in the “Grade” column to the right.
1C) Do you have any foster children? If any children listed are foster children, mark the “Foster Child” box next to the child’s name. If you are ONLY applying for foster children, after finishing Step 1, go to Step 4.
Foster children who live with you may count as members of your household and should be listed on your application. If you are applying for both foster and non-foster children, go to Step 3. Note: Adopted children are not considered foster children. A foster child is a minor child who has been taken into state custody and placed with a state-licensed adult, who cares for the child in place of their parent or guardian.
1D) Are any children homeless, migrant, or runaway? If you believe any child listed in this section meets this description, mark the “Homeless, Migrant, Runaway” box next to the child’s name and complete all steps of the application. Homeless, Migrant, Runaway status must be confirmed with the appropriate program staff. If the school district cannot confirm your student’s homeless, migrant, or runaway status, then the school district will contact you to complete an income-based application. You may choose to provide income information now in order to prevent the school district from potentially needing to contact you later.
STEP 2: DO ANY HOUSEHOLD MEMBERS CURRENTLY PARTICIPATE IN SNAP, TANF, OR FDPIR?
If anyone in your household (including you) currently participates in one or more of the assistance programs listed below, your children are eligible for free school meals:
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The Supplemental Nutrition Assistance Program (SNAP)
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Temporary Assistance for Needy Families (TANF)
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The Food Distribution Program on Indian Reservations (FDPIR).
2A) If no one in your household participates in any of the above listed programs:
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Check “No” in Step 2 and go to Step 3.
2B) If anyone in your household participates in any of the above listed programs:
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Write a case number for SNAP, TANF, or FDPIR. You only need to provide one case number. If you participate in one of these programs and do not know your case number, contact: 307-777-7564
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Go to STEP 4.
STEP 3: REPORT INCOME FOR ALL HOUSEHOLD MEMBERS
How do I report my income?
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Use the lists titled “Sources of Income” & “Examples of Income for Children,” on the back side of the application form to determine if your household has income to report.
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Report all amounts in GROSS INCOME ONLY. Report all income in whole dollars. Do not include cents.
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Gross income is the total income received before taxes and deductions.
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Many people think of income as the amount they “take home” and not the total, “gross” amount. Make sure that the income you report on this application has NOT been reduced to pay for taxes, insurance premiums, or any other amounts taken from your pay.
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Write a “0” in any fields where there is no income to report. Any income fields left empty or blank will also be counted as a zero. If you write “0” or leave any fields blank, you are certifying (promising) that there is no income to report. If local officials suspect that your household income was reported incorrectly, your application will be investigated
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Mark how often each type of income is received using the check boxes to the right of each field.
3A) Report income earned by adults
Who should I list here?
- When filling out this section, please include ALL adult members in your household who are living with you and share income and expenses, even if they are not related and even if they do not receive income of their own.
- Do NOT include:
- People who live with you but are not supported by your household’s income AND do not contribute income to your household.
- Infants, children and students already listed in Step 1
3A-1) List adult household members’ names. Print the name of each household member in the boxes marked “Names of Adult Household Members (First and Last).” Include college students, unless they are declared independently on taxes (all college students are considered adults). Do not list any household members you listed in Step 1.
3A-2) List earnings from work. List all income from work in the “Earnings from Work” field on the application. This is usually the money received from working at jobs. If you are a self employed business or farm owner, you will report your net income. Net income is your income after taxes and deductions have been subtracted
- What if I have multiple jobs? List each job separately by entering your name and income from each job on a new line. Add an additional sheet of paper if necessary
- What if I am self-employed? List income from your business as a net amount. This net amount is calculated by subtracting the total operating expenses of your business from its gross receipts (revenue). Gross receipts or revenue are all the income earned from the sale of any products or services offered
If a child listed in Step 1 has income, follow the instructions in Step 3, Part B.
3A-3) List income from public assistance/child support/alimony. List all income that applies in the “Public Assistance/Child Support/Alimony” field on the application. Do not report the cash value of any public assistance benefits NOT listed on the chart. If income is received from child support or alimony, only report court-ordered payments. Informal but regular payments should be reported as “other” income in the next part.
3A-4) List income from pensions/retirement/all other income. List all income that applies in the “Pensions/Retirement/All Other Income” field on the application.
- What if I receive income from multiple sources in this category? List each source separately by entering your name and income from each source on a new line. Add an additional sheet of paper if necessary
3A-5) List total household size. Enter the total number of household members in the field “Total Household Members (Children and Adults).” This number MUST be equal to the number of household members listed in Step 1 and Step 3. If there are any members of your household that you have not listed on the application, go back and add them. It is very important to list all household members, as the size of your household affects your eligibility for free and reduced price meals.
3A-6) Provide the last four digits of your Social Security Number. An adult household member must enter the last four digits of their Social Security Number in the space provided. You are eligible to apply for benefits even if you do not have a Social Security Number. If no adult household members have a Social Security Number, leave this space blank and mark the box to the right labeled “Check if no Social Security Number."
3B) List income earned by children List all income earned or received by children. List the combined gross income for ALL children listed in Step 1 in your household in the box marked “Child Income.” Only count foster children’s income if you are applying for them together with the rest of your household.
- What is Child Income? Child income is money received from outside your household that is paid DIRECTLY to your children. Many households do not have any child income.
STEP 4: CONTACT INFORMATION AND ADULT SIGNATURE
All applications must be signed by an adult member of the household. By signing the application, that household member is promising that all information has been truthfully and completely reported. Before completing this section, please also make sure you have read the statements on the back of the application.
4A) Provide your contact information. Write your current mailing address in the fields provided, if this information is available. If you have no permanent address, that is okay. Sharing a phone number, email address, or both is optional, but helps us reach you quickly if we need to contact you.
4B) Print and sign your name and write today’s date. Print the name of the adult signing the application and that person signs in the box “Signature of adult.”
4C) Mail Completed Form to:
Tami Ratcliffe
Food Service Director
1301 Darnley Road
Rawlins, WY 82301
307-328-9271
Optional
Share children’s racial and ethnic identities (optional). On the back of the application, we ask you to share information about your children’s race and ethnicity. This field is optional and does not affect your children’s eligibility for free or reduced price school meals. This information is requested solely for the purpose of determining the State’s compliance with Federal civil rights laws, and your response will not affect consideration of your application, and may be protected by the Privacy Act. By providing this information, you will assist us in assuring that this program is administered in a nondiscriminatory manner.
Please return the application directly to your child’s SCHOOL. DO NOT mail, fax, or email completed applications or questions about applications to the USDA Office of the Assistant Secretary for Civil Rights or your child’s eligibility for free or reduced-price meals will be delayed.